Data controller - A controller determines the purposes and means of processing personal data.
Data processor - A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data - The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing - means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party - means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
2. Who are we?
The Director of The Scottish Forestry Trust is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: The Scottish Forestry Trust, 59 George Street, Edinburgh, EH2 2JG.
For all data matters contact our data representative at firstname.lastname@example.org.
3. The purpose(s) of processing your personal data
We use your personal data for the following purposes:
- In order to send you periodic newsletters updating you on the work of the trust
- In order to maintain a dialogue with applicants seeking financial assistance from us.
4. The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
- Personal data: your e-mail addresses
We have obtained your personal data from you signing up to our newsletter through our website, or you making contact with us in respect of seeking funding.
5. What is our legal basis for processing your personal data?
- Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
Consent of the data subject;
- By signing up to receive our newsletter
Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract;
- Through you approaching us for financial assistance
6. Sharing your personal data
Your personal data will be treated as strictly confidential, and will not be shared with others apart from your full application being made available to Trustees as part of the approval process.
7. How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary and we only retain your data for the purposes of assessing and monitoring the performance of your project, which normally would be completed in a period not exceeding 7 years.
8. Providing us with your personal data
You are under no statutory or contractual requirement or obligation to provide us with your personal data. But failure to do so will have the following consequences
- That you will no longer receive our newsletter
- That we can no longer conduct business with you as a funding applicant
9. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of the personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary to retain such data;
- The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics).
10. Transfer of Data Abroad
We do not transfer personal data outside the eea.
11. Automated Decision Making
WE DO NOT USE ANY FORM OF AUTOMATED DECISION MAKING IN OUR BUSINESS.
12. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
14. How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact our our data representative at email@example.com.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Scottish Information Commissioner,
St Andrews, Fife